8 Best Mileage Tracking Apps for Small Businesses in 2023

Managing mileage and tracking business expenses accurately is crucial for small business owners. To streamline this process and ensure accurate record-keeping, apps for tracking business mileage have become indispensable tools. A mileage tracking app offers features like automatic mileage tracking, expense management, and IRS-compliant checking, making it easier for business owners to track their mileage and claim deductions. 

We will provide a quick comparison of the apps, highlighting their key features and pricing plans. Additionally, we will delve into the importance of using mileage-tracking apps for business purposes and address common questions related to these apps. Considering this, we have curated a list of the 8 best mileage tracking apps for small businesses in 2023:

• TripLog: Best for comprehensive mileage tracking with multiple tracking modes.
• Hurdlr: Best for self-employed individuals
• SherpaShare: Best for rideshare drivers.
• Stride: Best for independent contractors and gig workers.
• Shoeboxed: Best for combining mileage and receipt tracking.
• QuickBooks Online: Best for integration of mileage tracking with accounting software.
• Everlance: Best for its automatic tracking system.
• MileIQ: Best for simple and hassle-free mileage tracking.

 Comparison Table for the Best Mileage Tracking App

Why Mileage Tracking App is Important for Business?

• Tax deductions – Businesses often need to claim mileage expenses as tax deductions. The IRS requires a detailed log of business-related trips, including dates, distances, and purposes. A mileage tracking app for business automates this process, ensuring accurate and compliant records for tax purposes.
• Expense tracking – Mileage is a significant expense for many businesses, especially those with fleets or employees who travel frequently. Similarly, tracking mileage allows businesses to accurately record and track expenses, which is crucial for budgeting, cost control, and reimbursement.
• Compliance and audit protection – Maintaining accurate mileage records is important for compliance with tax regulations. A mileage tracking app provides an organized and reliable record of business-related trips, reducing the risk of errors, omissions, and potential audits.
• Cost management – Tracking mileage helps businesses analyze and manage costs associated with transportation. It provides insights into fuel consumption, maintenance expenses, and overall efficiency. This information enables businesses to optimize routes, identify cost-saving opportunities, and make informed decisions about their transportation needs.
• Employee reimbursement – For businesses that reimburse employees for mileage, a tracking app simplifies the process. It eliminates the need for manual calculations and paperwork by automatically generating reports that can be used for reimbursement purposes.
• Productivity and efficiency – A mileage-tracking app streamlines administrative tasks associated with recording and managing mileage. It saves time for employees and reduces the likelihood of errors or missing information. This allows employees to focus on their core responsibilities, increasing productivity and efficiency.

Top 8 Choices for Efficient Mileage Tracking

TripLog – Best for comprehensive mileage tracking with multiple tracking modes

TripLog is considered the best mileage-tracking app for businesses with multiple tracking modes. It offers a free plan for single users and provides features such as daily trip viewing, route planning, and IRS-compliant reports.

pros

• Free plan available
• Multiple tracking options
• Integrates with other TripLog apps
• Generates IRS-compliant reports

cons

• Add-ons like TripLog Drive are priced separately
• Lower-priced versions lack some advanced features

Why choose it?

TripLog, for its comprehensive features, including multiple tracking modes, route planning, and IRS-compliant reports, makes it a versatile and affordable small business mileage tracking app.

Hurdlr – Best for self-employed individuals

Hurdlr is a mileage tracker app designed for self-employed individuals. It includes automatic expense tracking, estimated tax calculations, and accounting features.

pros

• The premium plan includes accounting and invoicing features
• Automatic expense tracking
• Calculation of quarterly estimated tax payments

cons

• No GPS tracking in the free plan
• Lacks route planning and daily driving summaries

Why choose it?

Opt for Hurdlr if you’re a self-employed individual seeking a mileage tracker app for business that goes beyond tracking. With automatic expense tracking, estimated tax calculations, and accounting features, Hurdlr simplifies your financial management.

SherpaShare – Best for rideshare drivers

SherpaShare is a mileage-tracking app suitable for rideshare drivers. It tracks mileage automatically, provides real-time insights, and offers additional features like earnings tracking and driver analytics.

pros

• Automatic mileage tracking
• Real-time insights
• Earnings tracking
• Driver analytics

cons

• Limited features for non-rideshare businesses

Why choose it?

If you’re a rideshare driver, SherpaShare is the ideal choice. It offers automatic mileage tracking, real-time insights, and additional features like earnings tracking and driver analytics, empowering you to optimize your rideshare business.

Stride – Best for independent contractors and gig workers

Stride is a mileage and expense tracking app designed for independent contractors and gig workers. It tracks mileage automatically, provides expense categorization, and offers tax-saving tools.

pros

• Automatic mileage tracking
• Expense categorization
• Tax-saving tools

cons

• Limited features for businesses with employees

Why choose it?

Choose Stride if you’re an independent contractor or gig worker looking for a simple, intuitive mileage and expense tracking solution. Stride offers automatic mileage tracking, expense categorization, and tax-saving tools to streamline your financial management.

Shoeboxed – Best for combining mileage and receipt tracking

Shoeboxed is an app that combines mileage and receipt tracking. It allows users to capture receipts, track mileage, and manage expenses all in one place.

pros

• Combines mileage and receipt tracking
• Captures receipts
• Manages expenses

cons

• Lacks advanced mileage tracking features 

Why choose it? 

Shoeboxed is the perfect option if you need to track both mileage and receipts in one app. It simplifies expense management by capturing receipts, tracking mileage, and organizing expenses, providing a complete solution for small business owners.

QuickBooks Online – Best for integration of mileage tracking with accounting software

QuickBooks Online is accounting software that includes a built-in mileage tracker. It automatically tracks mileage, categorizes trips, and integrates with the broader accounting features of QuickBooks Online.

pros

• Built-in mileage tracker
• Seamless integration with QuickBooks Online
• Automatic mileage tracking

cons

• Requires a subscription to QuickBooks Online
• Lacks advanced mileage tracking features

Why choose it?

The built-in mileage tracker makes it a convenient choice if you’re already using QuickBooks Online for your accounting needs. It seamlessly integrates with QuickBooks Online, offering automatic mileage tracking and easy categorization of trips.

Everlance – Best for its automatic tracking system

Everlance is a mileage-tracking app that offers a simple and intuitive solution. It provides automatic mileage tracking, expense tracking, and reimbursement features.

pros

• Free plan available
• Automatic mileage tracking
• Expense tracking
• Reimbursement features

cons

• Lacks advanced features like route planning

Why choose it? 

Choose Everlance for its simple and user-friendly interface, making mileage tracking effortless. With features like automatic mileage tracking, expense tracking, and reimbursement, Everlance provides a straightforward solution for individuals and businesses.

MileIQ – Best for simple and hassle-free mileage tracking

MileIQ is a mileage-tracking app that focuses on simplicity and affordability. It offers automatic mileage tracking, drive classification, and basic mileage reporting features.

pros

• Simple and innovative user interface
• Affordable pricing

cons

• Lacks advanced features like tax deduction computation
• Inefficient power consumption.

Why choose it?

Opt for MileIQ if you value simplicity and affordability. With its simple and innovative user interface and affordable pricing, MileIQ offers a basic yet reliable mileage tracking solution for individuals and businesses with straightforward needs.

Our Methodology for Picking the Best Mileage Tracking App Service Providers

When evaluating software for inclusion in our list of best mileage tracker apps, we follow a rigorous methodology to ensure that we recommend the most suitable options for small businesses. 

Research – We conduct extensive research to identify a comprehensive list of mileage tracker apps available in the market. This involves reviewing industry publications, expert opinions, and user reviews and conducting an in-depth analysis of each software’s features and functionalities.

Criteria Selection – We establish specific criteria that are important for small businesses in the context of mileage tracking. These criteria may include pricing, mileage tracking features, integration capabilities, ease of use, customer support, and overall user experience.

Evaluation – Based on the established criteria, we thoroughly evaluate each mileage tracker app. Similarly, we assess their pricing plans, available features, automatic mileage tracking capabilities, integration with other software, receipt management, user interface, and customer support.

Expert Analysis – Our team of experts, which may include CPAs and software specialists, provides their insights and analysis based on their knowledge and experience in the industry. They examine the software’s functionality, accuracy, ease of implementation, and suitability for small businesses.

Scoring and Ranking – We assign scores to each mileage tracker app based on the evaluation criteria. These scores help us rank the apps and determine the best options for different categories and needs.

Final Selection – We finalize the list of the best mileage tracker apps for small businesses based on the rankings and analysis. All in all, we ensure that the selected apps balance affordability, functionality, user-friendliness, and overall value.

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Frequently Asked Questions about Mileage Tracking App