Running a business can mean tracking and managing business expenses appropriately. In today’s digital age, there are numerous business expense-tracking apps available that can simplify and streamline this process. These apps offer many features, from receipt scanning and expense categorization to real-time reporting and integration with accounting software.
We will examine the top eight business expense tracking apps for 2023. These apps stand out not only due to their exceptional functionality but also because of their positive user reviews and adaptability to various business types. The compilation encompasses business expense trackers suitable for small businesses, freelancers, and larger organizations alike.
List of Business Expense Tracking Apps
- Zoho Expense: Best overall business expense tracker with budget-friendly plans.
- Emburse Spend: Best app for customization of API for expense workflows.
- Expensify: Best expense tracker for seamless integration with popular accounting software.
- QuickBooks Online: Best for a comprehensive bookkeeping system.
- Certify: Best for assisted expense approval workflows.
- Fyle: Best for real-time card feeds.
- Rydoo: Best for streamlined expense report creation and approval.
- FreshBooks: Best for freelancers and solopreneurs.
Comparison Table
| Apps | Pricing | Users included | Invoicing | Inventory | Project accounting | Mobile app |
| Zoho expense | $ 1.20 to $ 3.63 per active user/month | Multiple users in higher-priced plans | ✔️ | Limited inventory management features | No | ✔️ |
| Emburse Spend | Starts at $12 per user per month.Custom pricing available. | Multiple users in all plans | ❌ | No | No | ✔️ |
| Expensify | Quote based | Multiple users in all plans | ✔️ | No | No | ✔️ |
| QuickBooks Online | $15 to $200 | Multiple users in all plans | ✔️ | Basic inventory management features | ✓ | ✔️ |
| Certify | $12 per user/month for 1-25 employeesProfessional: Monthly service fee for 25-200 employeesEnterprise: Annual fixed pricing for 200+ employees | Multiple users in all plans | ✔️ | No | Yes, assisted project approval flows | ✔️ |
| Fyle | $6.99 to $11.99 or custom priced | Multiple users in all plans | ✔️ | No | No | ✔️ |
| Rydoo | $11 to $13 per or custom priced | Multiple users in all plans | ✔️ | No | No | ✔️ |
| Fresh Books | $17.00 to $55.00 or custom priced | Multiple users in all plans | ✔️ | No | No | ✔️ |
Business Expense Trackers
Zoho Expense – Best overall business expense tracker with budget-friendly plans
There’s a reason why Zoho Expense stands out as the top app for business expense tracking. This comprehensive expense-tracking app empowers businesses to automate and streamline their expense management processes. With its array of features, including receipt scanning, expense categorization, mileage tracking, and reporting, Zoho Expense provides a top-notch solution for efficient financial management.
pros
- User-friendly interface with a clean design.
- Integrates well with other Zoho applications and popular accounting software.
- Provides customizable approval workflows for expense submissions.
cons
- Some of the features are available only in higher-priced plans.
- Occasional glitches and slow customer support.
Plans & Pricing: Zoho Expense offers a free plan with limited features. Other plans include:
- Standard: $ 1.20 per active user/month
- Premium: $ 2.42 per active user/month
- Enterprise: $ 3.63 per active user/month
Emburse Spend – Best app for customization of API for expense workflows.
Emburse Spend is an expense management platform that helps businesses control and track their expenses in real time. It provides tools for expense capture, reimbursement, and reporting, along with customizable expense policies and corporate card integration.
pros
- Offers robust spending controls to enforce expense policies and prevent overspending.
- Integrates with popular accounting systems and payroll software.
- Provides real-time visibility into expense data through analytics and reporting.
cons
- Some users may find the user interface a little bit complex.
- Customer support response times can be slow.
Plans & Pricing: Emburse Spend offers customized pricing based on business needs.
- Starting at $12 per user/month.
- Custom pricing available for bundle packages.
- Custom pricing is available for enterprise plans for organizations with over 100 employees.
Expensify – Best expense tracker for seamless integration with popular accounting software
Expensify is a popular expense-tracking app that simplifies business expense management. It automates expense reporting, receipt scanning, and reimbursement workflows, making tracking and managing expenses on the go easy.
pros
- Intuitive mobile app with user-friendly features for business expense tracking.
- Offers integrations with various accounting and payroll software.
- Provides advanced features like SmartScan for accurate receipt scanning.
cons
- The pricing structure can be expensive for small businesses with multiple users.
- Some users have reported occasional syncing issues with integrations.
Plans & Pricing: Expensify offers a range of plans, including a free plan with limited features. Other plans are:
- Card: Starting from $5/user/month with Expensify Card
- Control: Starting from $9/user/month with Expensify Card
- Individuals & self-employed: $4.99/month
- Submit: $4.99/month
QuickBooks Online – Best for a comprehensive bookkeeping system
QuickBooks Online, a comprehensive accounting software, incorporates powerful business expense tracking capabilities. This enables companies to easily track expenses, categorize transactions, and generate detailed reports. Moreover, it effortlessly integrates with various banking and credit card accounts, further streamlining financial management.
pros
- Offers a complete accounting solution with business expense tracking as a part of the package.
- Provides extensive reporting and analytics features.
- Seamlessly integrates with other QuickBooks Online modules and applications.
cons
- The interface can be overwhelming for users new to accounting software.
- Some users have experienced difficulties with customer support.
Plans & Pricing:
- Self-Employed: Starts at $15 per month
- Simple Start: $30 per month
- Essentials: $55 per month
- Plus: $85 per month
- Advanced: $200 per month
Certify – Best for assisted expense approval workflows
Certify is an expense management solution streamlining businesses’ expense processes through automation. Notable features include receipt capture, expense approval workflows, and reporting. Moreover, it seamlessly integrates with popular accounting software and corporate card programs, enhancing overall efficiency.
pros
- Provides a user-friendly interface with intuitive expense-tracking features.
- Offers customizable expense policies and approval workflows.
- Integrates well with accounting systems and credit card programs.
cons
- Some users have reported occasional issues with receipt scanning accuracy.
- The pricing structure is a little expensive for small businesses.
Plans & Pricing: Certify offers customized pricing based on business needs.
- Certify Now: $12 per user/month for 1-25 employees.
- Professional: Monthly service fee for 25-200 employees
- Enterprise: Annual fixed pricing for 200+ employees
Fyle – Best for real-time card feeds
Fyle is an AI-powered expense management platform that simplifies business expense tracking. It automates expense tracking, categorization, and reporting, helping businesses save time and reduce errors.
pros
- Offers powerful automation features with advanced receipt scanning capabilities.
- Integrates well with popular accounting software and productivity tools.
- Provides policy enforcement and compliance features for expense management.
cons
- Some users can find the user interface a little complex.
- Some users have reported occasional syncing issues with integrations.
Plans & Pricing: Fyle offers customized pricing based on business needs.
- Standard: $6.99 per active user/month, billed annually (Minimum billing: 5 users)
- Business: $11.99 per active user/month, billed annually (Minimum billing: 10 users)
- Enterprise: Custom pricing based on the number of active users and volume of usage
Rydoo – Best for streamlined expense report creation and approval
Rydoo, an expense management platform, is tailored to simplify and automate business expense tracking and reporting. Its receipt scanning, expense categorization, policy enforcement, and integrations with accounting systems ensure seamless and efficient processes.
pros
- User-friendly interface with intuitive expense tracking features.
- Advanced automation capabilities, including receipt scanning and expense matching.
- Real-time expense tracking and reporting for better visibility and control.
cons
- Limited integrations with accounting software compared to some competitors.
- Some users have reported occasional issues with the mobile app.
- Pricing can be higher compared to other expense-tracking apps.
Pricing:
- Essentials: $8 per user/month. ($11 per user/month)
- Pro: $11 per user/month when billed annually ($13 per user/month)
- Enterprise: Contact the Rydoo team for pricing details
FreshBooks – Best for freelancers and solopreneurs
FreshBooks is an accounting software with expense-tracking features suitable for small businesses. It allows users to track expenses, categorize transactions, and generate reports. It also offers time tracking, invoicing, and basic accounting functionalities.
pros
- Easy-to-use interface with simple and intuitive expense tracking capabilities.
- Seamless integration with other FreshBooks accounting features.
- Offers time tracking and invoicing features alongside expense tracking.
cons
- Limited expense management features compared to specialized business expense tracker apps.
- Advanced reporting and analytics options may be lacking for some users.
- Some users find the mobile app less robust than the web version.
Pricing:
- Lite: $ 8.50/month (50% off for six months, was $17.00)
- Plus: $ 15.00/month (50% off for 6 months, was $30.00)
- Premium: $ 27.50/month (50% off for six months, was $55.00)
- Select: Custom pricing
Our Methodology for Picking the Best Business Expense Tracking Apps
While evaluating software included in the list of the best apps for tracking business expenses, several factors are considered.
Features and Functionality
The first step is to assess the features and functionality offered by the expense tracking software. This encompasses evaluating core functionalities, including expense entry, receipt capture, expense categorization, report generation, and integrations with accounting systems. The software should provide comprehensive tools to manage business expenses effectively.
User Experience
The user experience plays a crucial role in determining the usability and accessibility of the software. It involves evaluating the interface design, ease of use, intuitiveness of features, and availability of mobile apps.
Integration Capabilities
The software’s integration with other applications is essential for streamlining expense management processes. Integration with accounting software, payroll systems, credit card programs, and other relevant platforms is considered to determine the software’s versatility and compatibility with existing business tools.
Automation and AI Capabilities
Automation features play a crucial role in expense tracking, offering receipt scanning, auto-categorization of expenses, and smart expense matching. By reducing manual effort and enhancing accuracy, these capabilities are highly beneficial. Moreover, the incorporation of AI capabilities further enhances the expense-tracking process.
Reporting and Analytics
Effective expense-tracking software should offer robust reporting and analytics capabilities. The ability to generate customizable reports, track spending trends, and gain insights into expense patterns is essential for businesses to make informed financial decisions.
Pricing and Plans
The cost of the software and the available pricing plans are evaluated to assess its affordability and scalability for businesses of different sizes. The pricing structure should align with the features and value provided by the software.
Customer Support
The quality and responsiveness of customer support services provided by the software vendor are considered. This includes assessing the availability of support channels, response times, and the overall satisfaction of existing users with the vendor’s support team.
User Reviews and Reputation
User reviews and feedback from reputable sources, such as technology review websites, are considered. The software’s reputation, customer satisfaction ratings, and feedback from real users help provide insights into the software’s performance and reliability. Streamline communication, organize contacts efficiently, and boost productivity with our state-of-the-art tools for contact management software. Enhance your experience and grow your network effortlessly.
Frequently Asked Questions
How do small businesses keep track of expenses?
Small businesses can track expenses through manual methods like spreadsheets, accounting software, expense-tracking apps, or dedicated business cards for transactions.
